Information management has become a major strategic factor in companies’ development. It is important to get the right information circulated to the right people, as efficiently as possible, yet still keep it secure. Document management provides a way for companies to organize their information, in all its forms, in one place.
Web Access -
Work Remotely. The document management software can be accessed from anywhere in the world via the web interface. Multiple browsers are supported and all functionality is available including system administration and library administration.
Search - Find what you using Full-text and Metadata Based need search. The document management software allows users to save simple or advanced search queries as Saved Searches.
Optical Character Recognition (OCR) and Indexing - Using the scanning software that ships with the document management software users can convert the text on typed paper documents into editable and searchable information.
Records Management Software - Manage both short and long term working and archived documents. Advanced Record retention and disposition policies for both electronic and paper based records are standard in the document management software. Document, data and usage history is fully captured to stay in compliance.
Document Scanning and Imaging - The document management software ships with scanning software that support over 300 different scanners types to allow organizations to “Go paperless”. Basic and advances 3rdparty scanning software is supported for both simple and complex document scanning operations.
Document “Tagging” or Metadata Capture - Capturing metadata (key data about the document) is the key to successful search and document organization. The software has easy to use controlled document tagging ensuring documents are classified. Many metadata capture functions are automated.
Virtual Folders - The Virtual Folders feature in the document management software allows limitless aggregation of documents throughout the library into personal "views". A Project Manager might have a virtual folder containing project documentation, project legal contract documents, invoices, design documentation and emails even though each document is stored in different locations of the library.
User Roles and Security - The document management software ships with a choice out of 11 different user security roles ranging from “read only” to “System Administration” to provide an appropriate level of user access permissions for workers at all levels. Users see only documents that administrators want them to see.
Ease of Use - The document management software’s filing structure mirrors the physical office filing environment. Document cabinets contain drawers that contain folder groups and or folders that contain documents. This familiar document filing approach ensures that users can easily browse for documents in a logical and efficient fashion.
User Audit Logging and Tracking - The software tracks and records every user activity to ensure a complete audit trail of document activity in the software. This document auditing capability ensures compliance and protects intellectual property.
Email - Send documents via attachments or links.
Document Numbering - This feature provides for the automatic application of document control numbers to documents.
Reporting and document Compliance - The document management software comes with many built in reports to give administrators information about the usage of documents and users.